Notify colleagues about a ticket in RT web interface (not by mail)

Hi,

we have just started using RT and come across this problem: a ticket has been opened (by one of our users via a simplified web interface or internally), somebody in the support group has started working on it (she/he is now the owner) but finds that other colleagues should be involved at some stage. Now using a CC or AdminCC with the “comment” action can be used to notify the colleague that help would be appreciated with this case. However, this notification is mail-based and (in our case) some members of the support group will look at the RT web interface more often than at their mail clients - but the ticket will not show in either of their default ticket lists (it is neither “unowned”, nor is it “owned” by them). Is there a recommended way to notify regular RT users (in the RT web interface) that they should look into a ticket - other than generating mail notifications for them or making them the owner of a case?

Many thanks in advance for any help with this!

Best regards,
Stefan
Dr. Stefan Vollmar, Dipl.-Phys.
Head of IT group
Max-Planck-Institut für neurologische Forschung
Gleueler Str. 50, 50931 Köln, Germany
Tel.: +49-221-4726-213 FAX +49-221-4726-298
Tel.: +49-221-478-5713 Mobile: 0160-93874279
E-Mail: vollmar@nf.mpg.de http://www.nf.mpg.de

smime.p7s (4.31 KB)

I would be interested in this as well. Stefan, I don’t have an answer for you, as I am not an expert, but I will be looking into it today since you brought up an interesting request.

Thanks,
Izz-----Original Message-----
From: rt-users-bounces@lists.bestpractical.com [mailto:rt-users-bounces@lists.bestpractical.com] On Behalf Of Stefan Vollmar
Sent: Thursday, December 01, 2011 8:18 AM
To: rt-users@lists.bestpractical.com
Subject: [rt-users] notify colleagues about a ticket in RT web interface(not by mail)

Hi,

we have just started using RT and come across this problem: a ticket has been opened (by one of our users via a simplified web interface or internally), somebody in the support group has started working on it (she/he is now the owner) but finds that other colleagues should be involved at some stage. Now using a CC or AdminCC with the “comment” action can be used to notify the colleague that help would be appreciated with this case. However, this notification is mail-based and (in our case) some members of the support group will look at the RT web interface more often than at their mail clients - but the ticket will not show in either of their default ticket lists (it is neither “unowned”, nor is it “owned” by them). Is there a recommended way to notify regular RT users (in the RT web interface) that they should look into a ticket - other than generating mail notifications for them or making them the owner of a case?

Many thanks in advance for any help with this!

Best regards,
Stefan
Dr. Stefan Vollmar, Dipl.-Phys.
Head of IT group
Max-Planck-Institut für neurologische Forschung Gleueler Str. 50, 50931 Köln, Germany
Tel.: +49-221-4726-213 FAX +49-221-4726-298
Tel.: +49-221-478-5713 Mobile: 0160-93874279
E-Mail: vollmar@nf.mpg.de http://www.nf.mpg.de

we have just started using RT and come across this problem: a ticket
has been opened (by one of our users via a simplified web interface
or internally), somebody in the support group has started working on
it (she/he is now the owner) but finds that other colleagues should
be involved at some stage. Now using a CC or AdminCC with the
“comment” action can be used to notify the colleague that help would
be appreciated with this case. However, this notification is
mail-based and (in our case) some members of the support group will
look at the RT web interface more often than at their mail clients -
but the ticket will not show in either of their default ticket lists
(it is neither “unowned”, nor is it “owned” by them). Is there a
recommended way to notify regular RT users (in the RT web interface)
that they should look into a ticket - other than generating mail
notifications for them or making them the owner of a case?

A common approach is to add the staff as a ticket AdminCc and add a new
homepage/dashboard search (or modify the existing ones) to check
AdminCc.id = ‘CurrentUser

Thomas

Hello,

here, when someone need help from someone else, he writes a comment as you
do, and then gives the ticket to the person from who he wantq support.
A scrip informs him by email, and the ticket is now in his list.
When this second person has finished helping/commenting, he can give back
the ticket to the firt person.
This is a simple mechanism, but working here.

Raphaël MOUNEYRES

Stefan Vollmar vollmar@nf.mpg.de
Envoyé par : rt-users-bounces@lists.bestpractical.com
01/12/2011 15:35

A
rt-users@lists.bestpractical.com
cc

Objet
[rt-users] notify colleagues about a ticket in RT web interface (not by
mail)

Hi,

we have just started using RT and come across this problem: a ticket has
been opened (by one of our users via a simplified web interface or
internally), somebody in the support group has started working on it
(she/he is now the owner) but finds that other colleagues should be
involved at some stage. Now using a CC or AdminCC with the “comment”
action can be used to notify the colleague that help would be appreciated
with this case. However, this notification is mail-based and (in our case)
some members of the support group will look at the RT web interface more
often than at their mail clients - but the ticket will not show in either
of their default ticket lists (it is neither “unowned”, nor is it “owned”
by them). Is there a recommended way to notify regular RT users (in the RT
web interface) that they should look into a ticket - other than generating
mail notifications for them or making them the owner of a case?

Many thanks in advance for any help with this!

Best regards,
Stefan
Dr. Stefan Vollmar, Dipl.-Phys.
Head of IT group
Max-Planck-Institut für neurologische Forschung
Gleueler Str. 50, 50931 Köln, Germany
Tel.: +49-221-4726-213 FAX +49-221-4726-298
Tel.: +49-221-478-5713 Mobile: 0160-93874279
E-Mail: vollmar@nf.mpg.de http://www.nf.mpg.de

RT Training Sessions (http://bestpractical.com/services/training.html)

  • Boston — TBA

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smime.p7s (4.31 KB)

Hi,

we have just started using RT and come across this problem: a ticket has been opened (by one of our users via a simplified web interface or internally), somebody in the support group has started working on it (she/he is now the owner) but finds that other colleagues should be involved at some stage. Now using a CC or AdminCC with the “comment” action can be used to notify the colleague that help would be appreciated with this case. However, this notification is mail-based and (in our case) some members of the support group will look at the RT web interface more often than at their mail clients - but the ticket will not show in either of their default ticket lists (it is neither “unowned”, nor is it “owned” by them). Is there a recommended way to notify regular RT users (in the RT web interface) that they should look into a ticket - other than generating mail notifications for them or making them the owner of a case?

Many thanks in advance for any help with this!

Best regards,
Stefan
How about creating an “Depends on” ticket and set the other colleague as
the owner of the new ticket.

-Chris

Dear Thomas,On 01.12.2011, at 15:48, Thomas Sibley wrote:

On 12/01/2011 09:17 AM, Stefan Vollmar wrote:

[…] Is there a
recommended way to notify regular RT users (in the RT web interface)
that they should look into a ticket - other than generating mail
notifications for them or making them the owner of a case?

A common approach is to add the staff as a ticket AdminCc and add a new
homepage/dashboard search (or modify the existing ones) to check
AdminCc.id = ‘CurrentUser

Great, thanks! I think that would solve our current problem. It seems that

(Owner = ‘CurrentUser’ OR Cc.id = ‘CurrentUser’ OR
AdminCc.id = ‘CurrentUser’) AND (Status = ‘new’ OR Status = ‘open’)

worked when I modified the search filter in a custom dashboard. Unfortunately, it only worked once, then the old search filter was back in the custom dashboard. How can I make this modified search filter permanent? Or even better: how can I change every user’s default dashboard so it works with the above search filter?

Many thanks in advance!
Warm regards,
Stefan
Dr. Stefan Vollmar, Dipl.-Phys.
Head of IT group
Max-Planck-Institut für neurologische Forschung
Gleuelerstr. 50, 50931 Köln, Germany
Tel.: +49-221-4726-213 FAX +49-221-4726-298
Tel.: +49-221-478-5713 Mobile: 0160-93874279
Email: vollmar@nf.mpg.de http://www.nf.mpg.de

smime.p7s (4.31 KB)

Dear Thomas,

I think I was able to solve it myself: I needed to be logged in as root. I could then save the modified query (from query builder), then select Configuration:Globals:RT-at-a-Glance and replace the default query with the one I had just saved - neat!

Warm regards,
StefanBegin forwarded message:

From: Stefan Vollmar vollmar@nf.mpg.de
Date: 1. Dezember 2011 22:49:32 MEZ
To: Thomas Sibley trs@bestpractical.com
Cc: rt-users@lists.bestpractical.com
Subject: Re: [rt-users] notify colleagues about a ticket in RT web interface (not by mail)

Dear Thomas,

On 01.12.2011, at 15:48, Thomas Sibley wrote:

On 12/01/2011 09:17 AM, Stefan Vollmar wrote:

[…] Is there a
recommended way to notify regular RT users (in the RT web interface)
that they should look into a ticket - other than generating mail
notifications for them or making them the owner of a case?

A common approach is to add the staff as a ticket AdminCc and add a new
homepage/dashboard search (or modify the existing ones) to check
AdminCc.id = ‘CurrentUser

Great, thanks! I think that would solve our current problem. It seems that

(Owner = ‘CurrentUser’ OR Cc.id = ‘CurrentUser’ OR
AdminCc.id = ‘CurrentUser’) AND (Status = ‘new’ OR Status = ‘open’)

worked when I modified the search filter in a custom dashboard. Unfortunately, it only worked once, then the old search filter was back in the custom dashboard. How can I make this modified search filter permanent? Or even better: how can I change every user’s default dashboard so it works with the above search filter?

Many thanks in advance!
Warm regards,
Stefan

Dr. Stefan Vollmar, Dipl.-Phys.
Head of IT group
Max-Planck-Institut für neurologische Forschung
Gleuelerstr. 50, 50931 Köln, Germany
Tel.: +49-221-4726-213 FAX +49-221-4726-298
Tel.: +49-221-478-5713 Mobile: 0160-93874279
Email: vollmar@nf.mpg.de http://www.nf.mpg.de


RT Training Sessions (http://bestpractical.com/services/training.html)

  • Boston ˜ March 5 & 6, 2012

Dr. Stefan Vollmar, Dipl.-Phys.
Head of IT group
Max-Planck-Institut für neurologische Forschung
Gleuelerstr. 50, 50931 Köln, Germany
Tel.: +49-221-4726-213 FAX +49-221-4726-298
Tel.: +49-221-478-5713 Mobile: 0160-93874279
Email: vollmar@nf.mpg.de http://www.nf.mpg.de

smime.p7s (4.31 KB)

Raphael,

Why do you give the ticket back to the originator? Why not just resolve it
and let RT send them an email, after all, it is finished, is it not? You
can always run a report to list ticket generated by whomever.

As far as types of notification, I can’t think of anything other than email
notifications or a dashboard report that belongs to a group, but either
way, they get it thru the email interface. You can turn on the setting to
inform people of unread email, but you complained that not everyone gets
into their WebUI often enough.

I think you’re stuck with email.

Kenn2011/12/1 Raphaël MOUNEYRES raphael.mouneyres@sagemcom.com

Hello,

here, when someone need help from someone else, he writes a comment as you
do, and then gives the ticket to the person from who he wantq support.
A scrip informs him by email, and the ticket is now in his list.
When this second person has finished helping/commenting, he can give back
the ticket to the firt person.
This is a simple mechanism, but working here.

Raphaël MOUNEYRES

Stefan Vollmar vollmar@nf.mpg.de
Envoyé par : rt-users-bounces@lists.bestpractical.com

01/12/2011 15:35
A
rt-users@lists.bestpractical.com
cc
Objet
[rt-users] notify colleagues about a ticket in RT web interface
(not by mail)

Hi,

we have just started using RT and come across this problem: a ticket has
been opened (by one of our users via a simplified web interface or
internally), somebody in the support group has started working on it
(she/he is now the owner) but finds that other colleagues should be
involved at some stage. Now using a CC or AdminCC with the “comment” action
can be used to notify the colleague that help would be appreciated with
this case. However, this notification is mail-based and (in our case) some
members of the support group will look at the RT web interface more often
than at their mail clients - but the ticket will not show in either of
their default ticket lists (it is neither “unowned”, nor is it “owned” by
them). Is there a recommended way to notify regular RT users (in the RT web
interface) that they should look into a ticket - other than generating mail
notifications for them or making them the owner of a case?

Many thanks in advance for any help with this!

Best regards,
Stefan

Dr. Stefan Vollmar, Dipl.-Phys.
Head of IT group
Max-Planck-Institut für neurologische Forschung
Gleueler Str. 50, 50931 Köln, Germany
Tel.: +49-221-4726-213 FAX +49-221-4726-298
Tel.: +49-221-478-5713 Mobile: 0160-93874279
E-Mail: vollmar@nf.mpg.de http://www.nf.mpg.de


RT Training Sessions ( http://www.nf.mpg.de/
http://bestpractical.com/services/training.html)

" Ce courriel et les documents qui lui sont joints peuvent contenir des
informations confidentielles ou ayant un caractère privé. S’ils ne vous sont
pas destinés, nous vous signalons qu’il est strictement interdit de les
divulguer, de les reproduire ou d’en utiliser de quelque manière que ce
soit le contenu. Si ce message vous a été transmis par erreur, merci d’en
informer l’expéditeur et de supprimer immédiatement de votre système
informatique ce courriel ainsi que tous les documents qui y sont attachés."

                           ******

" This e-mail and any attached documents may contain confidential or
proprietary information. If you are not the intended recipient, you are
notified that any dissemination, copying of this e-mail and any attachments
thereto or use of their contents by any means whatsoever is strictly
prohibited. If you have received this e-mail in error, please advise the
sender immediately and delete this e-mail and all attached documents
from your computer system."


RT Training Sessions (http://bestpractical.com/services/training.html)

  • Boston — TBA

Stefan,

Try creating a query and putting it into a Dashboard owned by the support
group Or add it to their home page display.

KennOn Thu, Dec 1, 2011 at 6:17 AM, Stefan Vollmar vollmar@nf.mpg.de wrote:

Hi,

we have just started using RT and come across this problem: a ticket has
been opened (by one of our users via a simplified web interface or
internally), somebody in the support group has started working on it
(she/he is now the owner) but finds that other colleagues should be
involved at some stage. Now using a CC or AdminCC with the “comment” action
can be used to notify the colleague that help would be appreciated with
this case. However, this notification is mail-based and (in our case) some
members of the support group will look at the RT web interface more often
than at their mail clients - but the ticket will not show in either of
their default ticket lists (it is neither “unowned”, nor is it “owned” by
them). Is there a recommended way to notify regular RT users (in the RT web
interface) that they should look into a ticket - other than generating mail
notifications for them or making them the owner of a case?

Many thanks in advance for any help with this!

Best regards,
Stefan

Dr. Stefan Vollmar, Dipl.-Phys.
Head of IT group
Max-Planck-Institut für neurologische Forschung
Gleueler Str. 50, 50931 Köln, Germany
Tel.: +49-221-4726-213 FAX +49-221-4726-298
Tel.: +49-221-478-5713 Mobile: 0160-93874279
E-Mail: vollmar@nf.mpg.de http://www.nf.mpg.de


RT Training Sessions (http://bestpractical.com/services/training.html)

  • Boston — TBA